Annual and Semi-Annual Meetings

Rowing Canada Aviron 
SEMI-ANNUAL MEETING
Calgary, Alberta
JANUARY 27, 2019
9:00 a.m. MST at the
 
Hotel Arts
119 12 Ave SW
Calgary, AB T2R 0G8
ph. 403.266.4611

 

AGENDA
  1. Call to order
  2. Establishment of a quorum
  3. Identification of the scrutineer
  4. Adoption of minutes of previous Annual Meeting: September 20, 2018 (download here)
  5. Adoption of minutes of previous Semi-Annual meeting: January 27, 2019 (download here)
  6. Presentation of reports: Annual Report (to be provided)
  7. Report from the Committee on Dues and Fees (to be provided)
  8. Proposed amendments to the By-Laws (to be provided)
  9. Proposals from members (none received - 90 days notice is required)
  10. Any other business specified in the notice of meeting (none)
RCA PROXY VOTING FORM - 2019 SEMI-ANNUAL MEETING (download here Word   /   PDF

Thank you,

Sid Murdoch
Secretary | Secrétaire
Rowing Canada Aviron
321 – 4371 Interurban Road, Victoria BC, V9E 2C5
toll-free | sans frais1.877.722.4769 ext. 2
phone | téléphone 250.220.2581


2018 Rowing Canada Aviron Annual Meeting

Click here to review the notes from the RCA Annual Meeting held September 20, 2018.


ROWING CANADA AVIRON ANNUAL MEETING

SEPTEMBER 20, 2018

NOTICE is hereby given to all members of Rowing Canada Aviron that the
RCA Annual Meeting will be held September 20, 2018, at

5:30 PM PDT / 6:30 PM MDT - CST / 7:30 PM CDT / 8:30 PM EDT / 9:30 PM ATL / 10:00 PM NL

Registration for Voting at the Annual Meeting:

  • Voting is online only and begins at 12 noon PDT on August 31, 2018 and closes at 12 noon PDT on September 19, 2018.
  • Voting is open to all members in good standing that have submitted their annual dues and fees along with a signed annual declaration form by August 30, 2018.

Attendance at the online RCA Annual Meeting is open to all members and participants. Please connect to the meeting by 5:30 p.m. PDT September 20, 2018 as noted below:

  • Webinar connection: Click the following link to attend the meeting on September 20, 2018: RCA Annual Meeting Webinar
  • Select Enter as a Guest after adding your full name
  • Audio - Please note that the webinar does not include audio: to connect, please phone toll-free: 1-866-512-0904 – enter 5668051 # after the prompt
2018 RCA ANNUAL MEETING AGENDA

a. Call to order
b. Establishment of a quorum
c. Report of scrutineer
d. Report of the President and of the Chief Executive Officer
e. Consideration of the Annual Financial Statements and report of the Auditor:

Motion: Financial Statements

Moved: Nanaimo Rowing Club   Seconded: St. Catharines Rowing Club

That RCA accept the audited financial statements for the year ending March 31, 2018 as reported on by Grant Thornton LLP, Chartered Accountants.

Please click here to download a copy of the Audited Financial Statements.

f. Appointment of Auditor

Motion: Appointment of Auditor

Moved: Nanaimo Rowing Club   Seconded: St. Catharines Rowing Club

That RCA appoint Grant Thornton LLP, Chartered Accountants, as auditors for the year ending March 31, 2019 at a fee to be decided by the Board of Directors.

g. Announcement of results of the election of Directors at Large (click here to review the final nominations report)

h. Adjournment


ROWING CANADA AVIRON
NOMINATIONS FOR ELECTION - RCA ANNUAL MEETING
FINAL REPORT - 2018
 
Under the terms of Section 11 of the RCA By-Laws, the RCA Nominating Committee submitted to the Membership, an initial slate of candidates for the Board of Directors to be elected at the 2018 RCA Annual Meeting.
 
In accordance with paragraph 11.6, members in good standing were able to resubmit nominations or submit further nominations for election to the Board of Directors, provided such nominations meet the eligibility requirements set out in paragraph 9.3 and are received by the registered office of CARA in the form set out in paragraphs 11.7 and 11.8 no later than 30 days prior to the Annual Meeting (August 23, 2018).
 
We note that the final closing date for nominations has passed and no further nominations were received. Therefore,
 
Elected by Acclamation:
 
PROVINCIAL DIRECTOR, nominated for a term to end at the 2020 Annual Meeting:
  • Under the terms of paragraph 11.4 of the RCA By-Laws, the Nominating Committee shall solicit a nomination put forward by the Provincial Advisory Council (PAC). PAC confirmed its nominee to this position, Carol Hermansen. Carol is the current Provincial Director of RCA, and has submitted her intent to stand for re-election. The Nominating Committee endorsed CAROL HERMANSEN for the position of Provincial Director.

Candidates For Election - Final:
 
DIRECTOR AT LARGE (two), nominated for a term to end at the 2020 Annual Meeting:
 
For two Director at Large positions, three candidates were endorsed by the RCA Nominating Committee (sorted in alphabetical order by last name): 

  • Ian Gordon, current Director at Large of RCA, has submitted his intent to stand for re-election.  The Nominating Committee endorses the nomination of IAN GORDON based on his expertise and experience. For further information on this candidate, please review Ian's Candidate Statement and CV.
  • Thomas Hawker, current Director at Large and Treasurer of RCA, has submitted his intent to stand for re-election. The Nominating Committee endorses the nomination of THOMAS HAWKER based on his expertise and experience. For further information on this candidate, please review Tom's Candidate Statement and CV
  • Heather Holden is a qualified candidate who submitted an expression of interest to the Committee, and has agreed to allow her name to stand for election as RCA Director at Large. The Nominating Committee endorses the nomination of HEATHER HOLDEN based on her expertise and experience. For further information on this candidate, please review Heather's Candidate Statement and CV.

Members will cast their ballots for the position of Director at Large at the 2018 RCA Annual Meeting. Please click here for further information regarding the online voting process.
 
If you have any questions regarding the election of directors at the RCA Annual Meeting please contact our office by phone: 1.877.722.4769 ext. 2; or e-mail:rca@rowingcanada.org.
 
Thank you,
 
Andrew Lamont
Chair, RCA Nominating Committee
 
2018 RCA Nominating Committee Members:
Andrew Lamont, Chair
Jennifer Walinga, Director at Large
Peter Jackson, Member at Large
Tracy Brooks, Member at Large
Carol Purcer, President of Rowing Canada Aviron, an ex-officio member


ROWING CANADA AVIRON
NOMINATIONS FOR ELECTION - 2018 ANNUAL MEETING
August 3, 2018

Under Section 11 of the RCA By-Laws, the RCA Board of Directors has appointed a Nominating Committee to prepare a list of candidates for the elected offices to be voted on by electronic ballot prior to the 2018 Annual Meeting

The Nominating Committee consists of Andrew Lamont, Chair; Jennifer Walinga, Director at Large; Peter Jackson, Provincial Advisory Council Representative; Tracy Brooks, Member at Large; and Carol Purcer, President of Rowing Canada Aviron, an ex-officio member. The Nominating Committee provides the following report on the positions to be elected at the 2018 Annual Meeting:

PROVINCIAL DIRECTOR, nominated for a term to end at the 2020 Annual Meeting:

  • Under the terms of paragraph 11.4 of the RCA By-Laws, the Nominating Committee shall solicit a nomination put forward by the Provincial Advisory Council (PAC). PAC has confirmed its nominee to this position, Carol Hermansen. Carol is the current Provincial Director of RCA, and has submitted her intent to stand for re-election. The Nominating Committee endorses CAROL HERMANSEN for the position of Provincial Director.

DIRECTOR AT LARGE (2), nominated for a term to end at the 2019 Annual Meeting:

The Nominating Committee conducted an open call for Expressions of Interest. All applications were considered and potential candidates were interviewed to find the most suitable nominees in accordance with the skills expressed in the 2018 Call for Expressions of Interest (posted here). The committee is thankful to all of the individuals that put their names forward for consideration.

As a result of the number of qualified candidates, the Nominating Committee also considered Para 11.5 of the RCA By-laws: “In the case of nominations for the position of Director at Large the Nominating Committee shall use its best efforts to provide at least one more candidate than the number of positions open for election.”

Therefore, for the two positions of Director at Large, 3 candidates were endorsed by the RCA Nominating Committee and are submitted for the Election to be held August 31st to September 19th (candidates are sorted in alphabetical order by last name):

  • Ian Gordon, current Director at Large of RCA, has submitted his intent to stand for re-election.  The Nominating Committee endorses the nomination of IAN GORDON based on his expertise and experience. For further information on this candidate, please review Ian's Candidate Statement and CV.
  • Thomas Hawker, current Director at Large and Treasurer of RCA, has submitted his intent to stand for re-election. The Nominating Committee endorses the nomination of THOMAS HAWKER based on his expertise and experience. For further information on this candidate, please review Tom's Candidate Statement and CV.
  • Heather Holden is a qualified candidate who submitted an expression of interest to the Committee, and has agreed to allow her name to stand for election as RCA Director at Large. The Nominating Committee endorses the nomination of HEATHER HOLDEN based on her expertise and experience. For further information on this candidate, please review Heather's Candidate Statement and CV.

ADDITIONAL NOMINATIONS:

In accordance with paragraph 11.6 of the RCA By-Laws, Members in Good Standing can resubmit nominations or submit further nominations for election to the Board of Directors provided these candidates meet the eligibility requirements set out in paragraph 9.3. Nominations must be tendered to the registered office of RCA as set out in paragraphs 11.7 and 11.8, and received by RCA in the proper form no later than 30 days prior to the Annual Meeting, August 21, 2018.  RCA shall include such nominations in the notice of meeting and on the ballot forms for the election.  August 21, 2018 is the final closing date for nominations and no nominations shall be accepted after that date.  Please refer to Section 11 of the RCA By-Laws and the RCA Board of Directors web page for more information on nominating a candidate. To submit a nominee for election, please download and submit a copy of the Candidate Nomination Form (word format) / Nomination Form (pdf).

After the final closing date for nominations, August 21, 2018, candidate information will be posted online in the 2018 Annual Meeting section of the RCA website

Online voting at the RCA Annual Meeting for the following agenda items by members in good standingwill begin at 12 noon PDT on August 31, 2018 and conclude at 12 noon PDT, September 19, 2018:

Please contact the RCA office if you have any questions by phone (1-877-722-4769 x2) or e-mail <rca@rowingcanada.org>.

Thank you,

Andrew Lamont

Chair, RCA Nominating Committee


Call for Nominations

RCA BOARD OF DIRECTORS

Deadline for Expressions of Interest - July 22, 2018

Rowing Canada Aviron (RCA) is looking for skilled and dynamic leaders to join our team!  RCA is seeking nominations for individuals to fill three positions to be elected to the RCA Board of Directors at the 2018 Annual Meeting on September 20, 2018.

RCA is the national governing body for the sport of Rowing in Canada and is a registered Canadian charity. RCA serves a broad constituency of over 13,000 participants from over 153 member clubs and associations across the country and is proud to be one of Canada’s top performing Summer Olympic sports.

The RCA Nominating Committee is looking for people of diverse backgrounds who want to be actively involved and engaged in a dynamic organization.  This is an extraordinary opportunity for an individual who is passionate about RCA’s vision and has extensive experience with board or volunteer leadership.

Board Members will have achieved leadership stature in business, finance, government, philanthropy, or the non-profit sector and demonstrate a commitment to and understanding of RCA’s stakeholders and members. Board Members will have strong diplomatic skills and a natural affinity for cultivating relationships, convening, facilitating, and building consensus among diverse individuals, along with personal qualities of integrity, credibility, and a passion for improving the lives of RCA’s members and participants.

The current RCA Board consists of:

Carol Purcer, President
Tom Hawker, Treasurer and Director at Large
Peter McClelland, Athlete Director
Carol Hermansen, Provincial Director
Ian Gordon, Director at Large
Marisha Roman, Director at Large
Jennifer Walinga, Director at Large
*The following terms expire as of September 20, 2018:

  1. Director at Large, Tom Hawker
  2. Director at Large, Ian Gordon
  3. *Provincial Director, Carol Hermansen

(*Nominee is selected by the Provincial Advisory Council)

The Nominating Committee is tasked with recruiting a slate of qualified candidates for election for the above Director at Large positions. The initial slate of candidates put forward by the Nominating Committee will be published on August 6, 2018.

Following that date, further nominees may be put forward by members in good standing of RCA, provided they are received in the proper form by the RCA Office by August 21, 2018.  In addition to the qualifications described in the attached RCA Director Profile, the committee is seeking candidates for two Director-at-Large positions with any combination of one or more of the following competencies: 

  1. Public Relations, Media, Branding and Marketing- applicable to the not for profit business environment.
  2. Fundraising - including charitable sector philanthropy with professional or personal networks and ability to “open doors.”
  3. Finance - including governance, risk and control, stakeholder relationship management, strategy and innovation, leadership and management, non-profit corporate reporting, financial management, audit and assurance.

Meetings:

RCA Board Members meet in person approximately three times per year on weekends (typically Spring, Fall, and during the RCA National Conference in January) and at other times via conference call throughout the year.  Board Members can also serve as liaisons to RCA Committees and Working Groups and as such, provide leadership and guidance to these Committees on an ongoing basis. 

Term of Office:

Directors are elected for a term of two years commencing on the day immediately following the Annual Meeting. They may stand again for election at the end of their term.

Other Requirements:

Directors and Officers must fulfill all requirements of the Canada Corporations Act (or its successor legislation, the Canada Not-for-Profit Corporations Act) and the Canada Revenue Agency’s requirements for Board Members of Registered Charities.

If you meet these requirements, offer some of the key competencies and you are interested in contributing your expertise to our progressive and innovative organization, please send a resume and statement of interest by July 22nd, 2018to Andrew Lamont, Chair RCA Nominating Committee at the address below.  Inquiries for more information about the RCA Board of Directors should also be directed to the Chair of the Nominating Committee at the address below, or to the President: president@rowingcanada.org.

Chair
RCA Nominating Committee
c/o  rca@rowingcanada.org
Mailing Address:  321-4371 Interurban Road, Victoria, B.C. V9B 2C5
Phone:  1-877-722-4769 ext. 2
website:  http://rowingcanada.org/

 

2018 Candidate for Election - Nomination Form  (Word) / Nomination Form (PDF)


Voting at the Annual Meeting:

  • Voting is online only and begins at 12 noon PDT on August 31, 2018 and closes at 12 noon PDT on September 19, 2018.
  • Voting is open to all members in good standing that have submitted their annual dues / participant fees along with a signed annual declaration form by August 30, 2018.
 
1. Members in Good Standing will cast their votes prior to the RCA Annual Meeting via Electronic Ballot, no proxies, using a secure online voting system.
 
2. Voting Requirements:
 
Authorized Voting Representative:
Member Clubs & Associations should notify RCA of the person authorized to vote on their behalf as soon as possible and no later than 12 noon PDT, August 30, 2018.
 
Annual Declaration Form:
If your organization has not already done so, please submit an Annual Declaration Form by 12 noon PDT, August 30, 2018.
 
3. Voting Registration Deadline:
RCA prepares its list of eligible voters based on members in good standing as of August 30, 2018.
 
As always, we are pleased to answer any questions you might have. Please contact us at: 
1-877-722-4769 ext. 2 (toll free) or (250) 220-2503 or by email at rca@rowingcanada.org

 


Rowing Canada Aviron 

Semi-Annual Meeting
Toronto, Ontario
JANUARY 28, 2018
At 9:00 a.m. EST

NOTICE OF MEETING

NOTICE is hereby given to all members of Rowing Canada Aviron that the RCA Semi-Annual Meeting will be held at 09:00h on January 28, 2018 in Toronto, Ontario at the:
Chelsea Hotel Toronto
33 Gerrard St. W
Toronto Ontario M5G 1Z4
ph. 416.595.1975

AGENDA

  1. Call to order
  2. Establishment of a quorum
  3. Identification of the scrutineer
  4. Adoption of minutes of previous Annual Meeting: September 21, 2017 (download here)
  5. Adoption of minutes of previous Semi-Annual meeting: January 29, 2017 (download here)
  6. Presentation of reports: Annual Report (link here)
  7. Report from the Committee on Dues and Fees (download here)
  8. Proposed amendments to the By-Laws (none)
  9. Proposed amendments to the Rules of Racing (download here)
  10. Proposals from members (none received)
  11. Any other business specified in the notice of meeting

RCA Proxy Voting Form

Semi-Annual Meeting

Dear RCA Members

Please find attached the RCA Proxy Voting Form (Word format) / (PDF format) for the 2018 RCA Semi-Annual Meeting, January 28, 2018 in Toronto, Ontario. The form can be used as described below:

Appointment of Proxy Holder

Members unable to attend the Semi-Annual Meeting of Rowing Canada Aviron (RCA) on January 28, 2018 in Toronto, Ontario may appoint a proxy holder who is not required to be a member to vote on their behalf, provided that: 
- written notice naming the member giving the proxy and the name of the proxy holder is received by the Secretary of CARA prior to the start of the meeting; and
- the proxy does not extend to matters for which the voting is by ballot under sub-paragraphs 6.4a. (RCA By-Laws)

Directions on Voting

Members may either:
- give the proxy holder full discretion in deciding how to vote on the member’s behalf; or
- give specific directions to the proxy holder on how to vote on any of the matters included in the notice of meeting.

RCA By-laws, SECTION 6 - VOTING AT MEETINGS OF MEMBERS

6.1       Members’ Votes
Members recorded in the books of CARA at the close of business on the day immediately preceding the day on which the notice of the meeting is given shall have one vote plus additional votes in relation to the number of their rowers and coaches registered as Registered Participants with CARA in accordance with Section 7 as at the end of the preceding financial year, based on the following formula:

1-25           – no additional vote
26-75         – 1 additional vote
76-150       – 2 additional votes
151-300     – 3 additional votes
301-500     – 4 additional votes
501+          – 5 additional votes

Provided that they have submitted an Annual Declaration Form as required under paragraph 7.5 and are in Good Standing:
In the case of the Semi-Annual Meeting, by no later than 12 noon January 27, 2018.

Please contact us if you have any questions about these procedures: rca@rowingcanada.org; 1 877 722 4769 x2.

 


NOTICE

ROWING CANADA AVIRON ANNUAL MEETING

SEPTEMBER 21, 2017

NOTICE is hereby given to all members of Rowing Canada Aviron that the

RCA Annual Meeting will be held September 21, 2017, at

5:30 PM PDT / 6:30 PM MDT - CST / 7:30 PM CDT / 8:30 PM EDT / 9:30 PM ATL / 10:00 PM NL

Registration for Voting at the Annual Meeting:

  • Voting is online only and begins at 12 noon PDT on September 1, 2017 and closes at 12 noon PDT on September 20, 2017.
  • Voting is open to all members in good standing that have submitted their annual dues / participant fees along with a signed annual declaration form by August 31st, 2017.

Connect to the meeting at 5:30 p.m. PDT September 21, 2017:

  • Click here to enter the meeting on September 21st: Annual Meeting Webinar
  • Select Enter as a Guest after adding your full name
  • Please also note that the webinar does not include audio: to connect, please phone toll-free:  1-866-512-0904 – enter 5668051 # after the prompt

2017 RCA ANNUAL MEETING AGENDA

  1. Call to order
  2. Establishment of a quorum
  3. Report of scrutineer
  4. Report of the President and of the Chief Executive Officer
  5. Consideration of the Annual financial statements and report of the Auditor
  6. Appointment of Auditor
  7. Announcement of results of the election of Directors at Large and President
  8. Adjournment

Voting at the RCA Annual Meeting:

A.    Members in Good Standing will cast their votes prior to the RCA Annual Meeting via Electronic Ballot, no proxies, using a secure online voting system.

B.    Voting Requirements:

Authorized Voting Representative:

Member Clubs & Associations should notify RCA of the person authorized to vote on their behalf as soon as possible and no later than 12 noon PDT, August 31, 2017.

Annual Declaration Form:

If your organization has not already done so, please submit an Annual Declaration Form by 12 noon PDT, August 31, 2017.

C.    Voting Registration Deadline:

RCA prepares its list of eligible voters based on members in good standing as of August 31, 2017. See Item D. below.

Voting Timeline:

1.    Voting Begins - September 1, 2017:

  • Electronic Ballot to be conducted online through Simplyvoting.com.
  • An e-mail message with a link to the RCA Annual Meeting Online Ballot will be distributed to RCA Members in *good standing via their Authorized Voting Representatives.
  • RCA Members may cast their ballots from September 1st to September 20th, 2017.

*Good Standing - A member of RCA:

  • whose membership dues and any debts to RCA are not overdue;
  • who Is not subject to a disciplinary investigation or action by the Corporation;
  • who has fulfilled all terms and conditions of any  disciplinary action to the satisfaction of the Board of Directors; and
  • who has signed an annual declaration that it has collected and remitted the required Participation Fees for all its participants in accordance with paragraph 7.5.

2.    Voting Concludes – September 20th, 2017 at 12 Noon PDT

Voting results will be announced during the RCA Annual Meeting Webinar and conference call, September 21, 2017.

D.   Agenda - RCA Annual Meeting

  1. Call to order
  2. Establishment of a quorum
  3. Report of scrutineer
  4. Report of the President and of the Chief Executive Officer
  5. Consideration of the annual financial statements and report of the Auditor
  6. Appointment of Auditor
  7. Announcement of results of the election of directors
  8. Adjournment

As always, we are pleased to answer any questions you might have. Please contact us at: 
1-877-722-4769 ext. 2 (toll free) or (250) 220-2503 or by email at rca@rowingcanada.org


Rowing Canada Aviron 
Semi-Annual Meeting

Vancouver, British Columbia
JANUARY 29, 2017
At 9:00 a.m. PST

NOTICE OF MEETING

NOTICE is hereby given to all members of Rowing Canada Aviron that the RCA Semi-Annual Meeting will be held at 09:00h on January 29, 2017 in Vancouver, British Columbia at the:

Pinnacle Hotel Harbourfront
1133 W Hastings St, 
Vancouver, BC V6E 3T3
Phone: 604.689.9211

      AGENDA

  1. Call to order
  2. Establishment of a quorum
  3. Identification of the scrutineer
  4. Adoption of minutes of previous Annual Meeting: September 15, 2016
  5. Adoption of minutes of previous Semi-Annual meeting: January 31, 2016
  6. Presentation of reports: Annual Report
  7. Report from the Committee on Dues and Fees
  8. Proposed amendments to the By-laws: PARA 11.1
  9. Proposals from members
  10. Other Business:  10.1 RCA Membership Category Working Group - Principles & Recommendations for Approval

RCA Proxy Voting Form

Semi-Annual Meeting

Dear RCA Members

Please find attached the RCA Proxy Voting Form (Word format) / (PDF format) for the 2017 RCA Semi-Annual Meeting, January 29, 2017 in Vancouver, British Columbia. The form can be used as described below:

PROXY FORM:

Appointment of Proxy Holder

Members unable to attend the Semi-Annual Meeting of Rowing Canada Aviron (RCA) on January 29, 2017 in Vancouver, British Columbia may appoint a proxy holder who is not required to be a member to vote on their behalf, provided that: 

written notice naming the member giving the proxy and the name of the proxy holder is received by the Secretary of CARA prior to the start of the meeting; and
the proxy does not extend to matters for which the voting is by ballot under sub-paragraphs 6.4a. (RCA By-Laws)

Directions on Voting
 
Members may either:

give the proxy holder full discretion in deciding how to vote on the member’s behalf; or
give specific directions to the proxy holder on how to vote on any of the matters included in the notice of meeting.

RCA By-laws, SECTION 6 - VOTING AT MEETINGS OF MEMBERS
 
6.1       Members’ Votes
Members recorded in the books of CARA at the close of business on the day immediately preceding the day on which the notice of the meeting is given shall have one vote plus additional votes in relation to the number of their rowers and coaches registered as Registered Participants with CARA in accordance with Section 7 as at the end of the preceding financial year, based on the following formula:
 
1-25           – no additional vote
26-75         – 1 additional vote
76-150       – 2 additional votes
151-300     – 3 additional votes
301-500     – 4 additional votes
501+          – 5 additional votes
 
Provided that they have submitted an
Annual Declaration Form required under paragraph 7.5 and are in Good Standing:
 
In the case of the Semi-Annual Meeting, by no later than 12 noon January 28, 2017.

Please contact us if you have any questions about these procedures: rca@rowingcanada.org; 1 877 722 4769 x2.


ROWING CANADA AVIRON

2016 ANNUAL MEETING

NEW BOARD MEMBERS & VOTING RESULTS
 
Rowing Canada Aviron held its 2016 Annual Meeting on September 15, 2016 via webinar and conference call. Prior to the meeting, voting was conducted on-line from August 26th, 2016 to September 14, 2016.  There was very good participation again this year by Member Clubs and Associations with 225 votes cast out of a possible 279.

As required under the Association’s ByLaws, the Annual Meeting dealt with:

  1. Approval of the Audited Financial Statements
  2. Appointment of the Auditors
  3. Election of RCA Directors 

The Annual Meeting was chaired by President Mike Walker and recorded by Secretary Sid Murdoch.  Reports were presented by the President; CEO, Donna Atkinson; Scrutineer, Jeff Lay; and Treasurer, Thomas Hawker.

The following motions were voted on and approved by RCA Members: 

  • That RCA accept the audited financial statements for the year ending March 31, 2016 as reported on by Hayes, Stewart, Little & Co., Chartered Accountants. Voting Results - For: 212 votes / Against: 0 votes / Abstained 13
  • That RCA appoint Hayes, Stewart, Little & Co., Chartered Accountants, as auditors for the year ending March 31, 2017 at a fee to be decided by the Board of Directors. Voting Results - For 221 votes / Against 0 votes  / Abstained 4

The Nomination and Election of Directors took place in accordance with the Association's By-laws through an open nominating process and following the recommendations of the RCA Nominating Committee, we are pleased to announce that:

  • Carol Purcer has been re-elected by acclamation as the Provincial Director;
  • Thomas Hawker has been elected by acclamation as a Director at Large, and;
  • Ian Gordon has been elected by acclamation as a Director at Large.

Mike Walker, RCA President, welcomed these Board members to their new or returning roles. He also thanked outgoing Director, Rick Crooker, who chose not to run again, for his commitment and contributions to RCA during his years of service as a member of the Board. 

Please go to the RCA website for additional information on the nominating process: http://rowingcanada.org/about-us/board

QUOTE:  "I am pleased with the success of the 2nd Annual Meeting and with the level of participation we have seen from our Member clubs and associations as we have implemented this webinar format the past 2 years. I look forward to meeting with our Members and Participants in person at the National Conference and Semi-Annual Meeting in January 2017. I also look forward to working with the Board and Membership as we continue to build our sport over the next quadrennial."

Mike Walker
President, Rowing Canada Aviron

NEXT MEETING:

On January 29, 2017 at the RCA National Conference in Vancouver BC, the Semi-Annual Meeting will be held and all other affairs of the corporation will be considered in person, including governance, policy and programming, rules and bylaws. Of note, the agenda will include a major proposal for final approval from the Membership Category Working Group following the Membership’s interim approval of the way forward at the January 2016 Semi-Annual Meeting. Click here for further information: Proposal for a New Membership Model


 

 

NOTICE
ROWING CANADA AVIRON ANNUAL MEETING
SEPTEMBER 15, 2016

NOTICE is hereby given to all members of Rowing Canada Aviron that the
RCA Annual Meeting will be held September 15, 2016, at
5:30 PM PDT / 6:30 PM MDT - CST / 7:30 PM CDT / 8:30 PM EDT / 9:30 PM ATL / 10:00 PM NL

Registration for Voting at the Annual Meeting:

  • Voting is online only and begins at 12 noon PDT on August 26th, 2016 and closes at 12 noon PDT on September 14, 2016.
  • Voting is open to all members in good standing that have submitted their annual dues and an annual declaration form by August 25th, 2016.

Connect to the meeting at 5:30 p.m. PDT September 15, 2016:

  • Click here to enter the meeting: 2016 RCA Annual Meeting Webinar
  • Select Enter as a Guest after adding your full name
  • Phone Toll-Free:  1-866-512-0904 – enter 5668051 # after the prompt

2016 RCA ANNUAL MEETING AGENDA

1.  Call to order
2.  Establishment of a quorum
3.  Report of the Scrutineer
4.  Report of the President and Chief Executive Officer (Presentation)
5.  Annual financial statements and report of the Auditor

MOTION 1: FINANCIAL STATEMENTS

Moved: Victoria City Rowing Club   Seconded: Ottawa Rowing Club

That RCA accept the audited financial statements for the year ending March 31, 2016 as reported on by Hayes, Stewart, Little & Co., Chartered Accountants.

Please click here to download a copy of the Audited Financial Statements and RCA Treasurer's Report.

6.  Appointment of Auditor

MOTION 2: APPOINTMENT OF AUDITOR

Moved: Victoria City Rowing Club    Seconded: Ottawa Rowing Club

That RCA appoint Hayes, Stewart, Little & Co., Chartered Accountants, as auditors for the year ending March 31, 2017 at a fee to be decided by the Board of Directors.

7.  Announcement of results of the election of directors (click here to review the final nominations report)
8.  Adjournment


ROWING CANADA AVIRON ANNUAL MEETING

SEPTEMBER 15, 2016

Voting at the RCA Annual Meeting:

A.    Members in Good Standing will cast their votes prior to the RCA Annual Meeting via Electronic Ballot, no proxies, using a secure online voting system.

B.    Voting Requirements:

1.    Authorized Voting Representative:

Member Clubs & Associations will notify RCA of the person authorized to vote on their behalf as soon as possible and no later than 12 noon PDT, August 25, 2016.

2.    Annual Declaration Form:

If your organization has not already done so, please submit an Annual Declaration Form by 12 noon PDT, August 25, 2016. CLICK HERE to download a copy of the form.

3.    Voting Registration Deadline:

RCA prepares its list of eligible voters based on members in good standing as of August 25, 2016. Please submit your voting information as noted above.

C.    Voting Timeline:

1.    Voting Begins - August 26, 2016:

  • Electronic Ballot to be conducted online through Simplyvoting.com.
  • An e-mail message with a link to the RCA Annual Meeting Online Ballot will be distributed to RCA Members via their Authorized Voting Representatives.
  • RCA Members may cast their ballots from August 26th 2016 to September 14th, 2016.

2.    Voting Concludes – September 14th, 2016 at 12 Noon PDT

Voting results will be announced during the RCA Annual Meeting Webinar, September 15, 2016.

D.    Good Standing - A member of RCA:

  • whose membership dues and any debts to RCA are not overdue;
  • who Is not subject to a disciplinary investigation or action by the Corporation;
  • who has fulfilled all terms and conditions of any  disciplinary action to the satisfaction of the Board of Directors; and
  • who has signed an annual declaration that it has collected and remitted the required Participation Fees for all its participants in accordance with paragraph 7.5.

As always, we are pleased to answer any questions you might have. Please contact us at: 
1-877-722-4769 ext. 2 (toll free) or (250) 220-2503 or by email at rca@rowingcanada.org